Gregg, I am not that familiar with the CRA receipting requirements other than what is written here:
And these regulations seem to be contradictory. In one place it affirms that computer generated receipts are fine. But in another it indicates that if you use facsimile signatures the receipt must be "distinctively imprinted (usually by a commercial printer) with the name, address, and registration number of the charity." I am not sure how to reconcile those two.
Anyway, here in the states we can actually issue a receipt in the form of an e-mail message. And there are no signature requirements, although those that are doing this typically include a "scanned" signature as part of the "document." Thus you eliminate the need to create a PDF file. That would be a bunch easier. Can you do the same in Canada?
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This has to do with the technical side of things, but I am looking into
issuing receipts by computer immediately after receiving a donation from
a webpage. I want to eliminate the human part of getting a donation
report and then issuing the receipts manually.
We are looking to create the receipts in PDF format with edit
permissions turned off. We are then looking to digitally sign the
document with Verisign or similar. This would comply with
recommendations from the CRA (Canadian tax agency). Is anyone doing
this? What products are you using? And at approximately what cost?
I've had salespeople give me prices varying by tens of thousands of